DATA PRIVACY

Thank you for visiting our COALA Project website. We would like to inform you below how we handle your data in accordance with Art. 13 of the General Data Protection Regulation (GDPR).

I. Responsibilities and Competences

The persons responsible for the data collection and processing described below are listed in the Legal Notice section.

BIBA’s privacy officer will be pleased to assist you, should you require further information on the topic of privacy:

Dr. Uwe Schläger

datenschutz nord GmbH

Phone: +49 (0)421 / 6966 32 0

Fax: +49 (0)421 / 6966 32 11

E-Mail: office@datenschutz-nord.de

II. General Information about Data Processing

We take data privacy very seriously. We process the personal data collected when visiting our websites in full compliance with the applicable data privacy regulations, in particular, the EU General Data Protection Regulation (GDPR).

In principle, we process personal data of our users only insofar as this is necessary to provide a functioning website and present content and services. The processing of our users’ personal data takes place only after obtaining their consent. Any use of your personal data takes place solely for the stated purposes and to the extent necessary to serve these purposes.

Your data will neither be published by us nor without authorization passed on to third parties.

In the following, we wish to inform you about the nature, scope and purpose of the collection and use of personal data.

Data collection and processing when accessing from the Internet

(1) When you visit our website, our web servers automatically save each access in a log file.

(2) This data is stored separately from other data that you enter when using the website. It is not possible for us to assign this data to a specific person. No storage of this data or other personal data of the user takes place. The storage in log files serves to ensure the functionality of the website. In addition, the data is used to optimize the website and to ensure the security of our IT systems. This data is used in anonymized form and subsequently deleted after seven days. The legal basis for the temporary storage of data and log files is Article 6 section (1) item (f) GDPR.

The following data is recorded:

The IP address of the requesting computer
Date and time of access
Access method / function desired by the requesting computer
Name and URL of the retrieved file
Transmitted amount of data
Access status of the web server (file transfer, file not found, command not executed, etc.)
The URL from which access is acquired

(3) The collection of such data and the storage of the data in log files is essential for the provision and the operation of the website. There is consequently no possibility for users to protest such use.

Cookies

(1) Our websites use cookies in several places. They serve to make our offer more user-friendly and effective. Cookies are small text files that are stored by the browser on your computer. Most of the cookies we use are so-called session cookies (legal basis, Article 6 section 1 item (f) GDPR), which are deleted when you end your browser session.

The following cookies are set:

Real Cookie Banner

Our websites contain embedded sites, which generate third-party cookies. They are:

Figma

(2) In your browser settings, you can specify whether cookies may be set or not.

Data security

(1) Our technical-organizational security measures, with which we protect all data from the access of unauthorized persons, are always kept up-to-date. As far as your data is collected and recorded by us, it is stored on specially protected servers. These are protected by technical and organizational measures against loss, destruction, access, modification or distribution by unauthorized persons. Access to your data is only possible for a limited number of authorized persons. All our employees are sworn to confidentiality. Personal information is always transmitted in encrypted form. The transmitted data is stored in a database that is only accessible to administrators.

(2) We point out, however, that data transmission via the Internet (for example, when communicating by email) may be vulnerable security wise. There is no complete protection from the data being accessed by third parties.

Links to websites of other providers

Our Internet pages contain links (references) to external websites of third parties (e.g. Figma, google forms). Our websites may also contain links to external social networks; however, no plug-ins belonging to these networks are used. These websites are subject to the liability of the respective operator. Therefore, we cannot assume any liability for these external contents. At the time the links are included, there is no evidence of illegal contents on the respective pages. However, we have no influence on the current and future design and content of the linked sites. A permanent control of these third-party sites would be unreasonable. If we become aware of a violation, we will remove the link immediately. When you leave this site, it is recommended that you carefully read the privacy policy of each website first.

Figma

Our website integrates with Figma to showcase design-related content and projects associated with the COALA Project results. The operator of the Figma platform is Figma, Inc., with its registered office at 760 Market Street, San Francisco. When you access Figma content through our website, your connection is established with Figma’s servers. This connection allows Figma to gather information about your interaction with the embedded content. Please note the following:

4.1.1 Data Collection: Figma may collect data about your visit, including the pages you access and your interactions within the platform.

4.1.2 User Authentication: If you are logged into your Figma account while accessing our embedded content, Figma may associate your browsing behavior with your personal Figma profile. To prevent this association, we recommend logging out of your Figma account before using our website.

4.1.3 Legal Basis: The legal basis for processing this data is Article 6 (1) item (f) of the General Data Protection Regulation (GDPR), which pertains to legitimate interests pursued by us or a third party. For more details about how Figma handles user data, we encourage you to review the Figma Privacy Policy at https://www.figma.com/summary-of-policy/. By accessing and interacting with Figma content through our website, you acknowledge and consent to the practices described above and the potential processing of your personal data by Figma as outlined in their Privacy Policy.

Google Forms

Our website utilizes Google Forms to collect your feedback. By clicking on the link of the popup banner, you agree to be redirected to the Google Forms page.

Newsletter

(1) If you would like to receive newsletters that is offered on the website, we need an email address from you, that allows you to verify that you are the owner of the email address provided, as well as other information written in the sign up form and that you agree to the receipt of the newsletter. Further data is not collected.

(2) We use a sign up form of Mailchimp, a marketing platform, to allow you to subscribe to our newsletter. By clicking the “subscribe” button, you acknowledge that your information will be transferred to Mailchimp for processing.

(3) You may revoke your consent to the storage of the data, the email address and its use for sending the newsletter at any time, for example via the “unsubscribe” link in the newsletter.

(4) Legal basis for the processing of the data after registration for the newsletter is in the case of the user’s consent Article 6 section (1) item (a) GDPR.

(5) The data will be deleted as soon as they are no longer necessary for the achievement of the purpose. The user’s email address is stored only as long as the subscription to the newsletter is active.

(6) Learn more about Mailchimp’s privacy practices here: https://mailchimp.com/legal/terms.

SSL encryption

This site uses SSL encryption for security reasons and to protect the transmission of sensitive content, such as the requests you send to us as the site operator. You can recognize an encrypted connection when the address line of the browser changes from “http: //” to “https: //” and the lock symbol appears in your browser line. When SSL encryption is enabled, it is virtually impossible for third parties to read the data you transmit to us.

III. Rights of the Data Subject

Insofar as BIBA – Bremer Institut für Produktion und Logistik GmbH processes the personal data you provide, you, as the person affected, are entitled in accordance with GDPR to the following rights:

Right to information (Article 15 of the GDPR)

You may request confirmation as to whether personal information concerning you is being processed by us. If such processing is undertaken, you can request the following information on:

(1) the purposes for which the personal data are processed;

(2) the categories of personal data being processed;

(3) the recipients or the categories of recipients to whom personal data concerning you have been disclosed or are still being disclosed;

(4) the planned duration of the storage of your personal data or, if specific information is not available, criteria for determining the duration;

(5) the existence of a right to rectification or erasure of personal data concerning you (right to be forgotten), a right to restriction of processing by the controller or a right to object to such processing;

(6) the existence of a right of appeal to a supervisory authority;

(7) all available information on the source of the data if the personal data is not collected from the data subject;

(8) the existence of automated decision-making including profiling under Article 22 (1) and (4) of the GDPR Regulation and, at least in such cases, meaningful information on the logic involved and the scope and intended impact of such processing on the data subject.

You have the right to request information about whether your personal information has been communicated to a third country or an international organization. In this connection, based on the guarantees contained in Article 46 GDPR you can request to be informed of any such transmission of information.

If your personal data is processed for scientific, historical or statistical research purposes, the right of access may be limited to the extent that it is likely to render the research and statistics purposes impossible or seriously impair it, and the restriction is necessary for the purposes of research and statistics.

Right to rectification (Article 16 of the GDPR)

You have a right to rectification and / or completion vis-à-vis the controller if the personal data processed is incorrect or incomplete. The controller must make the correction without delay.

Right to limit processing (Article 18 of the GDPR)

You may request the restriction of the processing of your personal data under the following conditions:

(1) if you contest the accuracy of your personal information for a period of time that enables the controller to verify the accuracy of your personal information;

(2) if the processing is unlawful and you refuse to have the personal data deleted and instead demand the restriction of the use of the personal data;

(3) if the controller no longer needs the personal data for the purposes of processing; However, you need these to enforce your exercise or defense of a legal claim, or

(4) if you have objected to the processing pursuant to Article 21 section 1 GDPR and it is not yet certain whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of personal data concerning you has been restricted, such data may be stored only with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural person or for reasons of major public interest on the part of the European Union or a Member State. If the processing of your data in accordance with the a.m. conditions is restricted, you will be informed by the controller before the restriction is lifted.

If your personal data is processed for scientific, historical or statistical research purposes, the right of access may be limited to the extent that it is likely to render the research and statistics purposes impossible or seriously impaired, and the restriction is necessary for the purposes of research and statistics.

Right to cancellation (Article 17 of the GDPR)

a) Obligation to delete

You may require the controller to delete your personal information without delay. The controller is then obliged to delete this data immediately, provided one of the following reasons applies:

(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent to which the processing pursuant to Article 6 section (1) item (a) or Article 9 section (2) item (a) GDPR referred and there is no other legal basis for processing.

(3) You submit a protest pursuant to Article 21 section 1 GDPR against the processing and there are no legitimate overriding reasons for the processing, or pursuant to Article 21 (2) GDPR you submit a protest about having your personal data processed.

(4) Your personal data have been processed unlawfully.

(5) The deletion of personal data concerning you shall be required to fulfill a legal obligation under EU law or the law of the Member State(s) to which the controller is subject.

(6) The personal data concerning you were collected in relation to information society services offered pursuant to Article 8 (1) of the GDPR.

b) Information to third parties

If the controller has made the personal data concerning you public and is in accordance with Article 17 (1) under obligation to have it erased, taking due account of the technology available and the implementation costs, including appropriate technical measures he/she is to inform the data controllers who process the personal data that you, the affected person, have requested all links to such personal information or copies or replications of such personal information to be deleted.

c) Exceptions

The right to erasure does not exist if the processing is deemed necessary

(1) to exercise the right to freedom of expression and information;

(2) to fulfill a legal obligation required by the law of the European Union or of the Member States to which the controller is subject, or to carry out a task which is in the public interest or in the exercise of official authority conferred on the controller;

(3) for reasons of public interest in the field of public health pursuant to Article 9 (2) item (h) and (i) as well as Article 9 (3) GDPR;

(4) for archival purposes of public interest, scientific or historical research purposes or for statistical purposes pursuant to Article 89 (1) of the GDPR, in so far as the law referred to in subparagraph (a) is likely to render impossible or seriously affect the achievement of the objectives of such processing, or

(5) to assert exercise or defense of legal rights.

Right to information (Article 19 of the GDPR)

If you have declared your right of rectification, erasure or restriction of processing to the controller, he/she is obliged to notify all recipients to whom your personal data have been disclosed of this correction or deletion of the data or restriction of processing, unless this proves to be impossible or involves a disproportionate effort.

You shall have a right vis à-vis the controller to be informed about these recipients.

Right to data portability (Article 20 GDPR)

You have the right to receive personally identifiable information about you provided to the controller in a structured, commonly used machine-readable format. Moreover, you have the right to transfer this data to another person without hindrance on the part of the controller, provided that

(1) the processing is based on a consent pursuant to Article 6 section (1) or Item (a) GDPR or Article 9 section 2 item (a). GDPR or on a contract pursuant to Article 6 section (1) item (b) GDPR and

(2) the processing is done by automated means.

In exercising this right, you also have the right to have your personal data transmitted directly from one controller to another, insofar as this is technically feasible. Freedoms and rights of other persons may not be affected.

The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Right to object (Article 21 GDPR)

(1) You shall have the right at any time, for reasons arising from your particular situation, to protest against the processing of your personal data based on Article 6 section (1) item (e) or (f) GDPR ; this also applies to profiling based on these provisions.

The controller shall no longer process the personal data concerning you unless he/she can demonstrate compelling legitimate grounds for processing that outweigh your interests, rights and freedoms, or the processing is for the purpose of establishing, exercising and defending legal claims.

(2) Regardless of Directive 2002/58 / EC, you have the option to exercise your right of objection by means of automated procedures using technical specifications in relation to the use of information society services.

(3) If your personal data are processed for scientific, historical or statistical research purposes, you shall have the right, for reasons arising from your particular situation, to object to processing for scientific or historical research purposes or for statistical purposes pursuant to Article 89 GDPR. Your right of objection may be limited insofar as it is likely to render impossible or seriously affect the realization of research and statistics purposes and the restriction is necessary for the fulfillment of tasks in the public interest.

Right to revoke data protection consent (Article 7 (3) GDPR)

You also have the right to revoke a possibly given data protection consent form at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation. For this purpose and for further questions on the subject of personal data, you can contact the above addresses as well as by email to the following address: info[at]coala-h2020[dot]eu.

Automated decision in individual cases including profiling (Article 22 GDPR)

You shall have the right not to be subject to any decision based solely on automated processing, including profiling, which will have legal effect or affect you in a similar manner. This does not apply if the decision

(1) is required for the conclusion or performance of a contract between you and the controller,

(2) is permitted by European Union or Member State legislation to which the controller is subject, and where such legislation contains appropriate measures to safeguard your rights and freedoms and legitimate interests, or

(3) with your express consent.

However, these decisions must not be based on special categories of personal data pursuant to Article 9 (1) GDPR, unless Article 9 (2) item (a) or (g) GDPR applies and reasonable measures have been taken to protect the rights and freedoms as well as your legitimate interests. With regard to the cases referred to in (1) and (3), the controller shall take appropriate measures to uphold your rights and freedoms and your legitimate interests, including at least the right to obtain the intervention of a person by the controller, to explain his/her own position and be heard.

Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State where you have your residence, place of work or place of alleged infringement, if you believe that the processing of the personal data concerning you constitutes a breach of GDPR. The supervisory authority to which the complaint is submitted shall inform the complainant of the ongoing status and outcome of the complaint.

IV. Validity and Timeliness of the Privacy Policy

By using our website, you consent to the use of the data as described above. This privacy policy is immediately valid and supersedes all prior statements. This statement will be updated as necessary to bring it into line with the content of the website as well as more generally with legislative changes.